Departing from the Institute


Departure instructions for scholars in the School of Historical Studies

Institute Housing Departure (if applicable)

A detailed list of instructions about departing from the housing complex can be found here. It is important to notify Sharon Tozzi (, ext. 8383) in writing at least one month prior to your departure. Please contact Sharon Tozzi or Andy Compton directly with any related questions.

For anyone without Institute housing

If you have health insurance through the Institute please contact Beatrice Jessen (, ext. 8243) at least one month prior to your departure in order to arrange for termination of your health insurance. If Ms. Jessen is not contacted within one month of your departure, you may be charged for unwanted extended coverage.

Closing Your Institute Account

Please contact Accounts Receivable (, ext. 4447) several days before your departure to make an appointment to settle your Institute account. Please be prepared to pay cash in the Dining Hall during the last week before you leave in order to facilitate the settling of your account. The Institute accepts cash, checks, and travelers checks. The Institute does not accept credit cards.

Final Reports

The Director asks each Member to prepare a brief, written report of the academic work you accomplished here, and to submit it before your departure.  You will receive an email message with instructions for submitting your Final Report through a web interface that will also include a questionnaire seeking your evaluation of various aspects of your experience at the Institute.  That message with the instructions and questionnaire will be circulated about a month or so before the end of term.  Please watch for the message and submit your Final Report by the deadline indicated in the accompanying instructions. The Final Report itself, which you will be asked to upload as a PDF file, need not be more than one or two pages long. It should include a synopsis of your work, a list of papers or publications that resulted, and any comments you wish to make about the intellectual benefit you derived from your stay at the Institute. Please keep in mind that these summaries may be appended to reports the Institute submits to foundations and agencies, and they often prove to be crucial elements in applications for new funding. If you have received outside support, please be sure to acknowledge this in your report.

Forwarding Printed Mail

Please send Marian Zelazny your forwarding information by email. We will use the forwarding information that you provide to forward your office mail, and to contact you if the need arises. Please note that this forwarding information applies only to mail which is sent to your office address.  The forwarding details that Marian collects include the following:

(Note that items marked with * will be compiled in a shared forwarding list that will be circulated to all departed scholars from this academic year, at the end of the summer, after everyone has left the Institute. If you have any objection to sharing these details please inform Marian of that when you send her your information.)

*Departure Date from the Institute:
Departure Date from the U.S.:
Permanent Office Address:
Permanent Home Address:
*Preferred address for forwarding main (Office or Home):
Office Telephone Number:
Office Fax Number:
*E-mail Address:
Home Telephone Number:
Home Fax Number:
Temporary address/Dates Applicable:

Apartment mail will be forwarded by the U.S. post office to addresses within the U.S. To arrange this you must file a separate form directly with the post office. This can be done on the web at, or you can use a printed forwarding address form. Supplies of these are kept in a display rack on the wall near the mailroom in the basement of B building, or you can pick one up from the local post office.

If your new address is not in the U.S. the post office will not allow automated forwarding. You can, however, still fill out the post office forwarding form, using the School of Historical Studies address as your U.S. mailing address. When your mail is received at the School address we will mark it with your foreign address for further forwarding.

Forwarding Email

Your Institute email account will be deactivated approximately one month after your departure from the Institute. In the meantime if you would like to have your email messages forwarded to another email address please see the procedures on the web page: Please note that once set up, email forwarding will continue for about a month after your departure before it is automatically discontinued. You are encouraged to notify contacts of your new email address during that period. All email accounts will be discontinued, without possibility of retrieving messages or other data, by no later than September 15th.

Return Office Key

Your office key should be returned to Marian Zelazny, either in person, left in her mailbox in the H.S. Lounge, or left in a sealed envelope with her name on it at the reception desk in Fuld Hall.

Return Library Books

Please return all books from either the Institute Library or Firestone Library before you depart. Books from Firestone Library should be returned before departure even if they are not yet due.